User Guide


The Searches tab lists all the saved searches that you have access to. There are several options on the Searches page, which for the sake of simplicity are categorized as file information, top-of-the-bar operations, and generic page operations. 

File information

The Searches page displays the following information:

  • Total number of (accessible) search queries

  • Search query name 

  • Number of search results returned (when a search is saved but not executed, Quark Publishing Platform NextGen does not display a number against the search query name)

  • Selected search query

  • Search results

Top-of-the-bar Operations

The Searches page has the following top-of-the-bar operations that appear when you select a search query:

  • Show/hide searches pane: You can show/hide the search queries pane through the icon .

  • Upload: Allows you to upload a file/folder from your local machine to the server.

  • New Search: Allows you to create a new search query. 

  • Duplicate Search: Creates a copy of the selected search query. When the name of the original search query is "A", Workspace automatically names the copy of the search query "A" as "A Cop 1", which you can edit later. 

  • Edit Search: Allows you to edit a search query's attributes.

  • Share: Allows you to share a search query with other users who have the appropriate privileges to access the assets and collections in the search results.

  • Export Search Results: Allows you to export/download search results as a CSV file.

  • Delete Search: Allows you to delete a search.

Create a New Search Query

To create a new search query: 

  1. Select the New Search button in the top-of-the-bar operations.

  2. Add a name to the search.

  3. Select the following:

    1. In the dropdown menu Find, select whether you want to search for an asset or a collection.

    2. In the dropdown menu of type, select a content-type or a sub-content type.

    3. In the dropdown menu In location, select a folder/collection on the server. You can also choose to include a subfolder of a collection through the checkbox Search subfolders.

  4. Mention a specific condition for an attribute; for example, where Name contains [value].

    You can also choose not to select a specific condition by selecting the checkbox Ask me later.
  5. Select the button Run Search to see the search results. 

  6. Select the button Save to save the search.

Edit a Search Query

To edit a search query: 

  1. Select the Edit Search button in the top-of-the-bar operations.

  2. Edit any of the dropdown values. 

  3. Select Save

Share a Search Query

To share a search query:

  1. Select the Share button in the top-of-the-bar operations to open the Share Search pane.

  2. In the Share Search pane, select the button Manage Members.

  3. In the Manage Members pane, select the users and user groups with whom you want to share a search and then select OK.

  4. In the Share Search pane (where you can now see all the users and user-groups), select the button Save

Generic Page Operations

Additionally, you can perform the following operations on the Searches page:

  • Refresh the search query results

  • Mark a search query favorite: 

  • Column options

  • Switch the view between list view and grid view

Column Options

To customize the attribute columns for the listed items:

  1. Select the options Columns at the upper-right corner of the page to open the column options pane at the right-hand side of the screen.

  2. In the column and sorting pane, add or remove a column.

    1. To add a column, select the dropdown menu Select and then select the column you want to add. You can also search for a column by name within the dropdown menu.

    2. To remove a column, select the cross icon  against the column name.

  3. Select Done.

To sort the results by a column:

  1. Switch to the tab Sorting in the column and sorting pane.

  2. Select the column you want to sort the results by.

  3. Select Done.

You can also sort the listed asset by a column by clicking the Column name. By default, the listed results are sorted in alphabetical order; however, if the list is already sorted by a particular column, and you click the Column name, Quark Publishing Platform NextGen sorts the list in descending order. You can tell the difference by the arrow sign that appears when you hover the cursor over a Column name.  for ascending order and  for descending order.