CE Workspace User Guide

Workspace Home

The Workspace Home is the first page that appears when either the user logs in into the system or click the workspace tab from the primary navigation panel of the site. This page offers the basic previews for the users and gives insight into the system users and assets at a quick glance.

The workspace home can be divided into 6 different parts, all of them are explained one by one in detail ahead.

But first, let’s start with the User Interface or UI of the home of the workspace tab.

 

 

In terms of UI, the page starts with the name of the tab with the Quark logo on its left. On the right, there exists a primary navigator to navigate between tabs, and just before it is an option to check which tasks in the system are running in the background.

After that, there is a display picture on the corner, which when clicked, gives the name of the user logged in with options to either view the profile pr log out of the Quark Content Enablement Platform.

After coming a bit downwards the actual homepage starts. On the leftmost part of the screen, there exists a navigation pane with all the subsection names written in it. And the page itself starts with a timely greeting, written along with the username of the currently logged-in user.

The sections after this are explained in detail below:

Quick Search

After the greetings and the username, there’s a search bar that allows one to search any file in the system with its properties, name, or attributes.  This quick search bar helps the user to quickly find the assets, and collections according to the word or phrase.

 

 

When accessing the quick search bar, a user can type any keyword and the system produces the results if the keyword is:

  • Contained in the Title (DITA)

  • Contained in the Name

  • Contained in the Title

  • Contained in the Last Modifier

  • Contained in Creator

There is also an option to 'see all' which takes the user to the browse section with all the 'Searches' attributes available. These attributes are covered in a later section.

Background Tasks

At the top of the screen, there is a button given that indicates the background tasks being performed in the Quark Content Enablement Platform in real-time. When clicked 'background tasks', a new window opens on the screen, denoting various tasks that have been put in action via a user or admin in the Workspace section.

 

 

These background tasks are added when a user queues the publishing of a document (or multiple documents), in one or more file formats. All the tasks in the queue are then shown in the 'Background Tasks' window.

Also, the exported search results from the 'Searches Section' can be downloaded from this window. To know how to export these results, check out the stated section.

Production Trends

The production trends screen shows the graph with the number of assets that have appeared in the system for a definite period of time. The graph is displayed in the form of a continuous line on which there are dots defining the different types of entities on the graph according to which stat is being studied in the Quark Content Enablement Platform. The timeline can also be changed via the drop-down menu on the top right of the graph. The time period can be chosen from 7 days, 15 days, and 30 days.

Following are the statistics which can be seen on the graph of production trends:

 

 

New Content Items Created

As the name suggests, this statistic on the graph shows how many new assets, or content items to be exact, are added to the system. The graph shows the ups and downs in the number of contents. The dots here represent each new content created. The number on the top also shows the total number of new content created in the time frame.

 

 

Content Items Edited

The number of content items that are opened and edited by any of the users in the system can be tallied by this statistic. The content items edited in the system are shown by the yellow dots and the yellow line represents the increase and decrease in the number respective to the timeline. The number on the top signifies the total content type items created in the designated time frame.

 

 

Content Items Published

This graph shows the logged-in user how many contents have been published in the designated timeline. The content items that are completed and checked by the author are published in different file formats as per the requirement. This graph tracks all the details of the publishing of the documents. The graph, as usual, shows ups and down according to the number of items published. The number on the top gives the total items published during the timeline.

 

Users Edited Content

The last purple-colored graph shows user-edited content. It actually defines the number of active editors working on the Quark Content Enablement Platform in the timeline. The number of editors is marked by a dot on the up and down-scaling graph as usual. Also, the number on top gives the total number of users who edited some content within this time frame.

 

 

Right Now

The drop-down User Interface of this section consists of the section name on top with a setting icon with it. the setting icon, when clicked, opens up a drawer from the right. The drawer contains a search bar on which the user can type his search query for analysis.

On the extreme right of it, there exist 2 drop-down menus, which are marked as 'Workflows' and 'Teams'. These drop-downs can be used to change which workflow or group do a user wants to see on the graph.

Coming to the graphs, there are 3 different statistical graphs to show different insights to the user, these are:

 

 

By Content-Type

This is the first section of the three, which checks the production count of all the assets in the Quark Content Enablement Platform in regard to their types. On the top there exists the number of total content and the number of total content types available in the system. 

Below the same is a bar type graph that represents all the content types and their number in production count. Although the graph doesn't show the actual number at first, the user can hover his or her mouse on the content type or its respective bar to get the exact number of content produced of that specific type in the system.

 

 

By Status

The status section of the graphs shows a pie type graph with all the statuses defined in the system with the number of contents associated with that specific status. At the top of the graph, there are text denoting the total number of assets in the system and the total number of workflow statuses.

The pie chart below defines all the statuses with different colors and with that there are labels to denote the name of the status and how many contents share that status. On hover, a user can highlight a specific section and a hover box appears with the name of the status and associated status.

 

 

By Assignment

The 'assignment' section is similar to the 'content type' section where a bar chart was used for statistical representation. On the top of this section, the numbers define the total assets in the system and the total number of members in the system. 

The bar chart below shows the names of all the members residing in the system and the product counts assigned to them within Quark Content Enablement System. The graph doesn't represent the actual number of assigned assets so for this, the mouse can be used to get the definite number for each member.

 

 

My Assignments

This section shows all the files that are assigned to the currently logged-in user. This sub-section holds a small list that contains the name of the document with its path in the Quark server, here the document is currently saved.

The Assignments section allows you to see all the assigned contents via 'See All' button which is situated just with the 'My Assignments' title bar.

There is also an option to toggle the list between list view and card view via the option given on the opposite end of the title 'My Assignments'. 

The List can also be sorted according to any of the attributes shown in the list. When clicked any of the attribute, the list will sort according to the same attribute.

 

 

Favorites

This section shows all the files that are assigned to the currently logged-in user. This sub-section holds a small list that contains the name of the document with its path in the Quark server, here the document is currently saved. The favorites can also be of the collection types as well which are shown in the same list as of the assets.

The UI of this section contains label mentioning the name of the section itself. On the right of it there exist a link 'See All', which allows user to go beyond the currently visible list and see all the content and collections which are there in your favorites.

 

Searches

This section allows a user to use predefined searches in the system to find specific files inside the Quark servers. The document or any other kind of asset can easily be searched using this section.

Here the searches can be of both Ask type as well as Normal-type. So according to the nature of the search, the document can be found from the server itself.

The UI of this section starts with the label mentioning the name of the section itself. On the right of it there exist a link 'See All', which allows user to go beyond the currently visible list and see all the searches which are there to execute.

 

 

Continue Editing

The continue editing section helps a user track the last edited document by the same user. The user can check the documents in the list and open them to continue editing them as usual. 

The UI of this section starts with the label mentioning the name of the section itself. On the right of it there exist a link 'See All', which allows user to go beyond the currently visible list and see all the documents which are there to continue editing on.

On the rightmost side, there exist 2 buttons to change the view of the documents to either list or grid respectively.

There's a small list following this, which indicates some of the documents' names and details in it

 

 

Interaction with the Graphs

The interaction with the graphs is done with the help of a cursor. The 'right now' section in the QE Workspace is interactive via the following methods:

  • When the graph is opened on the regular homepage, it states the default values in each of the three graphs explained above. 

  • When clicked on any of the sections (content types, status, or assignment name), the graph filters according to the selected sections.

  • All the selected filters are shown on the top, after the title.

  • To delete any selected filter, click on the cross icon on the side of the filer name.