CE Workspace User Guide

Continue Editing

As mentioned above, the Continue Editing Document section shows all the documents that are last edited by the currently logged-in user in the Quark Content Enablement Platform.  This section shows the list of documents with some of their properties such as Name, Created On, Last modified, File Extension, Indexing Status, etc.

The UI of this section starts with the title followed by the same toolbar as in the 'My Assignments' section. The layout is exactly the same as that section, the only change being there are only the user-edited documents listed in the list rather than the assigned documents.

Whether the document is assigned to the specific user or not, if the document is edited by the logged-in user, it will show on this list.

 

 

Operations

The tools which are given in this section are:

Upload- This option enables the user to upload files from the local storage to the Quark Content Platform server.

Go To Location- This option allows the user to see the destination folder or collection where the selected file is present.

Edit- Opens the file in Quark Editor to edit the file ahead of the last known save state.

Update Revision- Updates the version of the file according to the author.

Download- Downloads the file in a specific file format.

Export- Exports the assigned file into one of the file formats that are given permission for that specific content type.

Reindex- Reindexes the file in the system. Refreshes and reloads the file on the server.

Duplicate- It creates a duplicate of the selected file in the Quark server.

Discard- Discards the file from the list of files.

Delete- This function deletes the file permanently from the Quark server.

Columns- It adds the properties as columns to the given list. These columns can be clicked in the list to sort the list according to a specific attribute.

Views- Changes the view from list to grid or vice versa via the toggle button.

Preview- This helps generate the preview of the document on the right-side preview pane.

Properties- Shows the properties of the document in the properties pane on the right of the screen.

Links- Shows all the linked assets to the specific document inside the Quark system.

Publish- Publishes the content in the permitted file formats.

 

Quick Menu

There are also two more menus that help utilize these options these are called Quick Access Menus. These are shown when a user hovers its cursor on the given asset.

 

 

Essentially all the operations are the same, but it is easy to access those operations from right beside.

 

 

Bulk Edit

When multiple documents are selected from the list then only some of these options work in accordance with the selection. One of the options that are changed is the 'edit properties' option.

 

 

When selected multiple assignments, the properties pane allows their properties to be edited in the bulk. To do the same, select any of the properties from the list of properties drop-down.  Then change the value and click 'Save'.

View Asset

Assets stored inside the Quark servers in any collection can also be viewed in the 'Continue Editing' segment of CE Workspace. The assets are stored within the Quark server. These assets or contents can be found when a collection is opened. When a user clicks any of the assets, a preview pane appears from the right side of the screen. 

On this preview pane, there are the following functions and operations that can be used by the admin or author to control the asset itself: 

  • Edit: Edit allows the user to change the name or version of the asset.

  • Start Workflow: This allows a user to start any allowed workflow on the given asset. The starting status and a user will be assigned to the asset according to the Admin itself.

  • Download: Download the asset to the local file system.

  • Reindex: Reloads and Reindexes the file on Quark Servers.

  • Discard: Deletes the asset from the list of files.

Also, there are multiple panes that allow other functionalities to an Admin to work around an asset. These are:

Preview Pane: This feature is used to preview the file in multiple file formats. This is a step taken to ensure accuracy in the publishing of the document. The document preview can only be done in the associated automation channels, as per the content type of the asset. There are multiple types of file formats that an author can preview a file within the Quark Content Enablement Platform. These file formats and their previews are defined one by one below:

  1. JPEG- Previews the document in the JPEG Image view. The previews sport a zoom option to either zoom in or out with the help of designated buttons. It also has a reload key to refresh the data and a download key to download the preview on the local machine.

  2. PDF- PDF preview allows the content to be previewed in PDF form. It has the same reload and download buttons as the JPEG pane. Other than that there’s also a print option to print the preview file in real-time.

  3. HTML- HTML preview pane allows the author to preview the file in HTML view. This view also has the refresh and download button for the same purpose. 

There are many more types that can be chosen in the content types, under the CE Admin section.

Properties Pane: The properties pane shows the properties of the document. The properties pane starts with the name of the pane, then there is a toggle button to show all the properties. 

The manager can easily edit the properties according to the requirement or search via the search bar. Also, there is an option to access, read or write revision comments in the designated area given.

History Pane: History Pane shows all the versions of this document that have been saved after doing some kind of change or another. The version also shows the information such as which user has edited the document and at what date-time.

There’s a toggle switch on the top which enables and disables the view of autosave versions of the documents.

Links Pane: The links pane shows all the referenced assets in the document. It shows the asset with its name, date of attachment, its properties that are transferred with the same, and the version of the asset. The user can also find the links from the search bar.