A Guide to QuarkXPress 2018

Item Styles

Item Styles lets you save collections of item attributes — including color, border style, line width, picture scale, and text inset — as named styles that you can apply from a palette.

The Item Styles feature adds the Item Styles palette (Window > Item Styles), the Edit Item Styles dialog box (Edit > Item Styles), and the Item Styles Usage dialog box (Utilities > Item Styles Usage).

Item Styles do not affect locked attributes of items (position, story, or picture). For example, if you apply an Item Style to an item whose position is locked (Item > Lock > Position), the item will not move according to any X, Y values specified in the Item Style. When the item is selected, the name of its Item Style will display with a + next to the name.

Do not use Item Styles with the Shared Content and Composition Zones features.

Item Styles does not support tables.

Using the Item Styles palette

To apply an Item Style to all selected items, click the Item Style's name in the Item Styles palette. The New and Delete buttons let you add and delete Item Styles. The Update button lets you update an item style definition based on local changes to the applied item style.

You can also apply an Item Style to selected items by choosing the Item Style name from the Style > Item Styles submenu.

The Item Styles palette

To apply an Item Style, select the target items and then click the name of the Item Style in the Item Styles palette. You can also press the keyboard command shown to the right of the Item Style's name.

The Item Style applied to the selected item (if any) displays in bold in the Item Styles palette. If the name has a + next to it, the item uses local formatting that is different from what is defined in the Item Style. To remove local formatting from an item, select the item, click No Style at the top of the Item Styles palette, and then click the Item Style name again. You can also remove local formatting by Option+clicking/Alt+clicking the name of the Item Style.

To create, edit, duplicate, delete, import, or export Item Styles, use the Item Styles dialog box (Edit > Item Styles). You can also edit Item Styles by Option+clicking/Alt+clicking the Item Style name in the Item Styles palette or selecting the Item Style and choosing Edit from the Item Styles palette menu.

See also "Creating Item Styles" and "Checking Item Style usage."

Creating Item Styles

You can base an Item Style on a formatted item or create it from scratch. To create an Item Style:

  1. To start with a formatted item, select it. To start from scratch, make sure no items are selected.

  2. Click the New button in the Item Styles palette. You can also choose New from the palette menu, or choose Edit > Item Style and then click New in the dialog box.

    Edit Item Style dialog box
  3. In the General tab, enter a descriptive name in the Name field.

  4. If you want a keyboard shortcut, enter it in the Keyboard Equivalent field. On Mac OS X, you can use any combination of Command, Option, Control, and Shift with the numbers on the numeric keypad or the function keys. On Windows, you can use any combination of Control and Alt with the numbers on the numeric keypad, or any combination of Control, Alt, and Shift with the function keys.

    If you choose to use the function keys, you will override any QuarkXPress commands and system-level commands.

  5. If you want to base this Item Style on another Item Style, choose an option from the Based On drop-down menu.

  6. If you're starting with a selected item, review the attributes listed in the Description area or click the tabs to review their settings.

  7. To make changes to the Item Style, first click a tab, and then:

    • Check Apply to include attributes from a tab with the Item Style. Then, check each attribute you want to include and modify it as necessary.

    • Uncheck Apply if you don't want to include any attributes from an entire tab.

    • Uncheck an individual attribute to remove it from the Item Style.

Checking Item Style usage

To see where Item Styles are used and where local overrides occur, choose Utilities > Item Styles Usage. The Item Styles Usage dialog box lists each use of an Item Style, its page number, and its status.

The Item Styles Usage dialog box

The options in the Item Styles Usage dialog box work as follows:

  • To scroll to an item that uses an Item Style, click it in the Name column and then click Show.

  • If a selected item is listed as Modified, it has local overrides. Click Update to get rid of all local overrides.

  • If your Item Style usage contains errors, click Show Errors.