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Datasheets Overview

QUARK SMART DATASHEETS SOLUTION

It’s Time to Automate

Datasheets are an essential sales tool; however producing thousands of unique datasheets that sell and differentiate your products and brand can be labor intensive, error prone, and costly. The Quark Smart Datasheets Solution transforms the creation and automates the publishing of standout datasheets to print and digital devices, reducing time and cost by more than 85%. It’s Time to Automate.

Quark Smart Datasheets Solution

Features

Automate the Production of Print and Digital Datasheets

By starting with structured content at the beginning of the process, the Smart Datasheets Solution enables manufacturers to fully automate the production of product datasheets into a variety of formats and media types including PDFs, HTML, XML, mobile apps and HTML5 Web apps — all from the same content.

Automate the Production of Print and Digital Datasheets

Deep Integration with Microsoft Word

Deep Integration with Microsoft Word

Authors waste up to 50% of their time on low-value work such as formatting, recreating information that already exists, and updating information in multiple places. Using Quark XML Author for Microsoft Word, subject matter experts, such as product managers, create reusable, media-independent components of information through a guided authoring experience directly in the software they already know. These information components feed directly into Quark Publishing Platform, which automatically combines them into richly designed datasheets for a variety of media.

Build Master Templates For Product Variant Datasheets

Build Master Templates For Product Variant Datasheets

The production of datasheets for product variants can be an enormous cost to any large manufacturer. A typical product family has content that is shared across products (e.g. description, features, logos) and content that is specific to each product (e.g. capacity, size, flow rate, horsepower). By creating a master datasheet template with variable placeholders, datasheets for every product variant can be created with the click of a button, saving manual production time and translation costs.

Create Datasheet Apps for Smartphones and Tablets

Create Datasheet Apps for Smartphones and Tablets

With mobile devices outselling desktop computers, customers need access to information in the proper format for the device they’re using. While PDFs are ideal for print, customers using mobile devices expect engaging, interactive content that takes full advantage of the device capabilities. With the Smart Datasheets Solution, you can create datasheet templates that include video, slideshows and other interactive features. These datasheets are then delivered to smartphones and tablets in your own branded app.

Exclusive Web Apps Work in Any Modern Browser

Exclusive Web Apps Work in Any Modern Browser

Web apps deliver the same interactive experience customers have come to expect on their mobile devices, directly inside any modern computer Web browser. By using HTML5 as the content format, you can leverage the same app content created for native tablet and smartphone apps and deploy it directly into a Web app without any additional design or production.

Add Links to Data Sources

Add Links to Data Sources

As datasheets typically contain a combination of narrative and data, the Smart Datasheets Solution can connect to data feeds, Microsoft Excel worksheets, and databases including Microsoft Access, Microsoft SQL Server, Oracle and others. This integration enables you to place specific variable data within narrative text and also automatically build tables and charts.

Dynamic Charting and Tables

Dynamic Charting and Tables

Technical data and charts within datasheets can be critical to helping a customer choose the most appropriate product. However, getting this data from various data sources into a designed datasheet typically involves copy and paste, rekeying and manual chart design. The Smart Datasheets Solution supports the automated layout of tables and charts, saving time and increasing technical accuracy. On tablet devices users can manipulate interactive charts to see how a product will function in their specific environment.

On-Demand Datasheet Design Previews

On-Demand Datasheet Design Previews

On-demand rich previews enable subject matter experts to see how the product information will look in the final design and layout without involving a graphic designer. With the ability to choose from a variety of templates, authors can see the content in different media such as an app or a PDF. Everyone involved in the review and approval process for datasheets can also access the same rich previews through a Web browser.

Centralized Storage, Management, Review and Approval

Centralized Storage, Management, Review and Approval

Improve cross-departmental collaboration and easily share reusable content components, graphics, logos, videos, and photos across datasheets as well as other marketing collateral. With the Smart Datasheet Solutions, templates can be stored and managed centrally, with fully configurable user access, version control, and review and approval workflows. For broader content management and workflow capabilities, you can also integrate with third-party systems such as Microsoft SharePoint and IBM Content Foundation.

Professional Design Capabilities

Professional Design Capabilities

Create datasheet design templates using all the rich functionality of award-winning professional page layout software. Take advantage of the WYSIWYG design tools, precision typography, advanced color management and interactive features for adding slideshows, video, and more to enhance your digital datasheets. Now you have all the benefits of professionally designed datasheets without the time and cost of producing them manually.

Support for Datasheet Localization

Support for Datasheet Localization

Reusable content components, stored in XML, bring substantial opportunities for savings in translation time and cost. Quark Smart Datasheets Solution can integrate with existing translation services. Avoid translating the same content multiple times, by creating master templates for each language and product family. You only have to layout the datasheet template once for each product family and each product variant datasheet is produced automatically in every available language.

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Benefits

Cost Savings Cost Savings

Automate the production process and reduce the time and cost of generating derivative datasheets by more than 85%. Cut translation costs by eliminating duplicate translations.

Customer Retention Customer Retention

Present product information with professional design and a consistent brand. What’s more, deliver datasheets when, where and how customers want them in print, PDF and interactive format on the latest digital devices.

New Revenue Streams New Revenue Streams

The reduced cost and time to create localized product datasheets make it more cost effective to enter new geographical markets. Explore new business approaches with real-time, on-demand datasheets, customized for a specific customer or partner.

Time to Market Time to Market

Product datasheets don’t need to be a bottleneck for taking a new product or product derivative to market. Take product information from the subject matter expert to final datasheets in minutes.

Reduce Errors Reduce Errors

Eliminate copy and paste and rekeying of product information. Ensure there are no longer conflicts between documentation, datasheets and other collateral by reusing the exact same content in multiple locations.

Compliance Compliance

With major and minor versioning, user logs and content reuse, you can be confident that the latest content is being used across your datasheets. Easily incorporate legal and other departments into the review and approval processes for tracked signoff.

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Customers

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“The fact that our product managers can create datasheet content in Microsoft Word and instantly see how the final datasheet will look is huge!”


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“We will finally be able to use a single source of data to produce our print datasheets, web content and catalogs rather that each piece being its own project.”


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“Our customers rely heavily on tablets devices from Apple, Samsung and others to research products. It’s therefore vitally important that we have interactive content that goes beyond PDFs to make it easy for customers to find the exact product that meets their needs.”


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“Wow — datasheets for every product variation in minutes and without any manual design and layout. It’s going to transform how we go to market with new products.”

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“You are the first vendor we’ve encountered that has a focused solution specifically for datasheets.”


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“I was a Quark user in the past. It's nice to see Quark using its excellent layout capabilities in an automated way that can really help us at the enterprise level.”


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“We could have never accomplished delivering custom products with real-time associated datasheets without Quark.”


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“Creating datasheets manually in page layout tools like InDesign and QuarkXPress is hugely inefficient and at best makes it difficult to avoid duplicate translations. The Smart Datasheets Solution means duplicate translations are eliminated plus there’s no need to outsource localized datasheet production anymore. We can do it all in house with our existing team.”

Datasheets Customers

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Demos

Creating Product Datasheet Content in Microsoft Word

Learn how subject matter experts use Quark XML Author for Microsoft Word to create product datasheet content and preview it in the final, professionally designed product datasheet layouts.

Creating Datasheet Design Templates

See how separating content creation from template design enables creative professionals to focus on design without compromise while enforcing design and brand consistency.
 

Managing Datasheet Content

The Quark Smart Datasheets Solution includes out of the box content and asset management capabilities to enable centralized storage and management of content and design assets associated with datasheet creation. See how to create different output formats on demand through modern Web browsers.

Automatically Build Product Datasheets for Product Families

Explore setting up variable information in a product datasheet to enable hundreds of unique datasheets to be created with a single click.
 

Creating Digital Datasheets

Turn datasheets into digital experiences without duplicating effort. See how multiple datasheets can be packaged into a digital product catalog for consumption on the iPad and other tablets and smartphones.
 

Localization of Product Datasheets

The principal of creating a master content template for product variants can be applied to the generation of localized datasheets including integration with your translation providers. Let the Quark Smart Datasheets Solution take the cost and hard work out of localizing datasheets.

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Frequently Asked Questions

Does the solution manage translations?

The Smart Datasheets Solution is translation aware and can be integrated with your existing translation process. It can also manage the localized design templates and content. The actual translation process would be managed outside of the solution.

Which languages do you support for localized datasheet production?

The Smart Datasheets Solution can produce datasheets in any left to right reading language and any 2-byte East Asian languages such as Japanese and Korean. The solution does not currently support the automated creation of datasheets in other right to left reading languages such as Hebrew. The design templates additionally have specific spellchecking and hyphenation support for 37+ languages, which are listed on the Tech Specs page.

Can all of our marketing assets and collateral be managed in the solution?

While the solution has been specifically developed for the automated production of product datasheets, the technology is widely applicable. Any type of asset can be stored, managed, tracked and approved within the solution including graphics, video, collateral and other marketing assets.

What databases does the solution integrate with?

We can integrate with any data source that supports ODBC, JDBC or direct access. This includes databases such as Microsoft Access, Microsoft SQL, Oracle and many others. It also includes spreadsheets such as Microsoft Excel.

Do you support versioning control?

The Smart Datasheets Solution has configurable versioning control which can be set differently for each type of file you store including settings for major and minor versions and how many of each should be stored in the system at any time.

What versions of Microsoft Word do you support?

The solution currently works with Microsoft Word 2003, 2007 and 2010.

What tablet and smartphone platforms do you support?

The Smart Datasheets Solution integrates with App Studio for app creation for a number of platforms and devices including iPhone, iPad, Kindle Fire and Android smartphones and tablets. See www.AppStudio.net for the latest information on device and app store support.

Does the solution support advanced typographic features such as leading, tracking and kerning?

Yes. The datasheet design templates provide for complete control over leading, tracking and kerning as well as features such as text runaround on images, hanging characters and grid styles.

Does the solution support professional printing and output features?

Yes. Design templates allow for absolute positioning and rotation, transparency, gutters with anchors, spot colors, pages with columns with mixed widths, color separation, bleed, crop and trim marks, alternating table row colors, table spanning across pages, text boxes of any shape and much more besides.

Is special software required to access the solution?

The Smart Datasheet Solution works with software you likely already know and use. Content Authoring takes place in Microsoft Word using our Word Plugin, template design is in QuarkXPress and everything else is accessible through a Web client that works with all modern browsers. This includes Web-based review and approval.

Can the Smart Datasheets Solution be used to produce technical spec sheets?

Yes. The Quark Smart Datasheets Solution can be used to produce product data sheets, technical spec sheets, technical data sheets and product specification documents.

Does the solution work with InDesign?

The design templates are created using QuarkXPress. If you have existing datasheet designs in InDesign, we can help you convert them across to QuarkXPress as part of the implementation project.

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Resources

Vicor Success Story

Success Story:

Vicor Introduces Industry-First Solution for Creating On-Demand Datasheets

PowerBench — based on Quark Smart Datasheets Solution — Cuts Datasheet Creation and Delivery from One Week to 30 Seconds.

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Quark Smart Datasheets Solution Info Sheet

Info Sheet:

Quark Smart Datasheets Solution

The Quark Smart Datasheets Solution enables manufacturers to automate the production of print and digital product datasheets. Download this Info Sheet to learn more about the benefits and capabilities of this unique solution.

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Reinventing the Datasheet White Paper

White Paper:

Reinventing the Datasheet

The age of the customer is a reality, drastically changing the way customers interact with firms. This white paper considers the nature of today’s product datasheet challenges in this context, explains the benefits, walks through some of the business value and provides information about a solution based on Quark’s dynamic publishing software.

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Tech Specs

Technical Overview

The Smart Datasheets Solution is comprised of a number of tightly integrated Quark products that all utilize state-of-the-art, standards-based technology such as service-orientated architectures, Spring Framework Java™/J2EE™and Web services.

The primary Quark products that form the basis of the Smart Datasheets Solution are Quark XML Author, Quark Publishing Platform, App Studio and QuarkXPress. There are also optional integration points into Microsoft Excel and third party databases and enterprise content management systems. You can find out more about features and system requirements within the specific product pages.

High-level Overview of Smart Datasheets Solution

High-level Overview of Smart Datasheets Solution

Supported Output Languages

  • Bulgarian
  • Catalan
  • Chinese (Simplified)
  • Chinese (Traditional)
  • Croatian
  • Czech
  • Danish
  • Dutch
  • English (International)
  • English (US)
  • Estonian
  • Finnish
  • French (France)
  • German (Reformed)
  • German (Swiss Reformed)
  • German (Swiss)
  • Greek
  • Hungarian
  • Icelandic
  • Italian
  • Japanese
  • Korean
  • Latvian
  • Lithuanian
  • Norwegian (Bokmal)
  • Norwegian (Nynorsk)
  • Polish
  • Portuguese (Brazilian)
  • Portuguese (European)
  • Portuguese (Reformed)
  • Romanian
  • Russian
  • Slovak
  • Slovenian
  • Spanish (Spain)
  • Swedish
  • Turkish
  • Ukrainian

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Cost Savings Calculator

Guide to Using Cost Savings Calculator

(1) Input the estimated time for a designer to create a datasheet manually including inputting text and images, creating charts and tables plus the review and approval process. Typically 16-24 hours per datasheet for most manufacturers.
(2) Cost of design resource (per hour).
(3) Your current cost of producing each datasheet in its source language only.
(4) Estimated cost per datasheet in it’s source language if you were creating structured content and automating the publishing process with the Quark Smart Datasheets Solution.
(5) If you are translating your datasheets, the number of languages you typically translate into (excluding the source language).
(6) Typical translation cost per datasheet per language.
(7) For a product range where you have product variants, the number of product variants in that product family. For example a family of drill bits that have the same features but slightly different technical specifications. Realizing that this will vary across product families, choose an average.
(8) Calculation of the total number of datasheets that have to be produced. Includes all product variants in all languages.
(9) Your current cost of producing all datasheets for all product variants in the source language only.
(10) Estimated cost of producing all datasheets for all product variants in the source language only if you were creating structured content and automating the publishing process with the Quark Smart Datasheets Solution.
(11) Your current cost of producing all datasheets for all product variants in all translated languages.
(12) Estimated cost of producing all datasheets for all product variants in all translated languages if you were creating structured content and automating the publishing process with the Quark Smart Datasheets Solution.
(13) Your current cost of producing all datasheets for all product variants in a product family in all languages.
(14) Estimated cost of producing all datasheets for all product variants in a product family in all languages if you were creating structured content and automating the publishing process with the Quark Smart Datasheets Solution.
(15) Estimated total cost savings per product family as a result of implementing the Quark Smart Datasheets Solution.
(16) Estimated savings per product family as a percentage of current costs as a result of implementing the Quark Smart Datasheets Solution.

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